Attesting Finnish Documents (FAQs)

Frequently Asked Questions about Finnish Apostille services

Can Finnish documents be legalized by Apostille?

Yes - Finland is a member of the Apostille Convention.

Finnish documents can be legalized for use abroad with an Apostille Stamp when destined for other signatory countries without additional certification by the destination country.

When Finnish documents are required for non-apostille countries, such as AE United Arab EmiratesUnited Arab Emirates - TW TaiwanTaiwan - MY MalaysiaMalaysia - TH ThailandThailand - ZM ZambiaZambia - QA QatarQatar they need additional authentication by the embassy of the destination country.

For further information see:
Right arrowFinland Apostille Services

Submission within the European Union
Certain Finnish documents do not require Apostilles when they are presented to authorities of other European Union countries (the receiving authority should accept the original or a certified copy).

When applying for certain public documents, a multilingual standard form may be requested to accompany the original. A multilingual standard form must always be issued and signed by a Finnish authority, providing a translation aid designed to help the receiving authority to understand a public document which is in a language not accepted by the receiving EU country.
See: EU Multilingual standard formsExternal link (opens in new tab)

Finnish documents not requiring Apostilles include birth, death, marriage certificates, absence of a criminal record (a clean criminal record of a Finnish citizen), certificates of nationality and residence:
See: Regulation (EU) 2016/1191External link (opens in new tab)

Other Finnish documents, including academic certificates, still require Apostille certification and certified translation to be valid in other EU countries.

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What types of documents can be legalized in Finland for use abroad?

Documents that can be authenticated in Finland with an Apostille Stamp include birth and marriage certificates, Reports on family relationships, Life Certificates, Civil status certificates, Criminal Record Extracts, company registration and tax documents, court documents, university and academic diplomas, certificates signed by registered doctors etc. Other documents may require prior certification by a notary or other authority.

To confirm whether your document is eligible for a Finnish Apostille Stamp or legalization by the Finnish Ministry of Foreign Affairs, please contact us and we’ll check your document free of charge.

For further information, see:
Right arrowFinland Apostille Services

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How can I obtain an apostille for a Finnish birth, death or marriage certificate?

Apostilles stamps on Finnish birth, death and marriage certificates can be obtained from the Digital and Population Data Services Agency. Certificates required for non-apostille countries are legalized by the Finnish Ministry for Foreign Affairs. Paper certificates are required for an Apostille Stamp or Legalization.

Submission within the European Union
Finnish certificates of civil status (marriage, death and birth certificates) do not require an Apostille stamp when required for submission in another Member State of the European Union. For further information, see:
Regulation (EU) 2016/1191External link (opens in new tab)

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How can I obtain my Finnish Criminal Record Certificate to use abroad?

Finnish Criminal Record Extracts (Police Certificates) can be obtained from the Apply for a Finnish criminal records extract from the Legal Register Centre Legal Register CentreExternal link (opens in new tab)

Paper certificates are required if the certificate is to be legalized or authenticated with an Apostille. If there is no data on criminal records, the extract can be issued in English, German, French or Spanish.

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How long does it take to obtain an apostille on a document in Finland?

Apostilles from the Digital and Population Data Services Agency are obtained on Finnish documents in 1 - 2 business days

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I need an apostille for my Finnish birth, death or marriage certificate - do I need to provide an original certificate?

To obtain an Apostille on a Finnish birth, death or marriage certificate, the original signed paper copy is required.

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I need an apostille for my Finnish criminal record certificate - do I need to provide an original certificate?

To obtain an Apostille on a Finnish Criminal Record Extract, the original signed paper copy is required.

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How can I obtain an apostille for my Finnish University Degree and Transcripts?

Apostille Stamps for Finnish University diplomas and course transcripts can be obtained from the Digital and Population Data Services Agency. The original certificate is required for certification by a Finnish notary. The Apostille can then be applied to the notarized true copy. Degrees needed for submission in non-apostille countries are legalized by the Finnish Ministry for Foreign Affairs and will need additional attestation by the embassy of the recipient country (e.g. embassy of Vietnam, Thailand, Taipei Representative Office (Taiwan).

For latest procedure to legalize Finnish documents for use in the United Arab Emirates or Qatar, please contact us.

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How can I obtain an apostille for a Finnish Power of Attorney?

A power of attorney must be sworn before a Finnish notary. An Apostille Stamp can then be obtained from the Digital and Population Data Services Agency.

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Where can I see reviews of Isarey's Finnish Attestation and Apostille Services?

You can see reviews from past clients who have used our attestation and apostille services:

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How can I obtain a copy of a Finnish birth, marriage or death certificate?

Finnish civil status certificates can be ordered from the Digital and Population Data Services Agency. Certificates can be ordered online (self-service) with an online banking code or mobile certificate, by email or by phone.

Certificates are generally available in Finnish, Swedish, English, Spanish, Italian, French and German. It is possible to attach a multilingual EU standard form to a Finnish and Swedish certificate in any of the official languages of the EU.

If an Apostille stamp or legalization is needed, a paper certificate is required.

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How can I legalize a Finnish degree certificate for submission to Saudi Arabia?

Finnish degree certificates and course transcripts can now be attested for use in Saudi Arabia with an Apostille Stamp from the Finnish Digital and Population Data Services Agency. Attestation by the Saudi Cultural Bureau and embassy is no longer required since Saudi Arabia acceded to the Apostille Convention in December 2022.

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How can I legalize a Finnish degree certificate for submission to China?

Finnish degree certificates and course transcripts can now be attested for use in China with an Apostille Stamp from the Finnish Digital and Population Data Services Agency. Attestation by the Chinese embassy is no longer required since China acceded to the Apostille Convention in November 2022.

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I need to submit a Finnish Certificate of no impediment to authorities abroad. Do I need an Apostille?

Apostilles are not required when submitting Finnish certificates of marital status to the authorities of another Member State of the European Union.

A multilingual standard form may be requested to accompany the original. A multilingual standard form must always be issued and signed by a Finnish authority, providing a translation aid designed to help the receiving authority understand the certificate when in a language not accepted by the receiving EU country.

EU Member States are: Austria, Belgium, Bulgaria, Croatia, Republic of Cyprus, Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Ireland, Italy, Latvia, Lithuania, Luxembourg, Malta, Netherlands, Poland, Portugal, Romania, Slovakia, Slovenia, Spain and Sweden
See: Regulation (EU) 2016/679 of 27 April 2016 (EU GDPR)External link (opens in new tab)

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I need to submit a Finnish Criminal Record Certificate to authorities abroad. Do I need an Apostille?

Apostilles are not required when submitting Finnish Criminal Record Certificates to another Member State of the European Union when the certificate is issued to a Finnish national and when the criminal record is clean (no convictions). In other cases, the recipient Member State may require an Apostille.

EU Member States are: Austria, Belgium, Bulgaria, Croatia, Republic of Cyprus, Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Ireland, Italy, Latvia, Lithuania, Luxembourg, Malta, Netherlands, Poland, Portugal, Romania, Slovakia, Slovenia, Spain and Sweden.
See: Regulation (EU) 2016/679 of 27 April 2016 (EU GDPR)External link (opens in new tab)

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I need to submit a Finnish Birth, Death or Marriage certificate to authorities abroad. Do I need an Apostille?

Apostilles are not required when submitting Finnish birth, death and marriage certificates to the authorities of another Member State of the European Union. A multilingual standard form may be requested to accompany the original. A multilingual standard form must always be issued and signed by a Finnish authority, providing a translation aid designed to help the receiving authority understand the certificate when in a language not accepted by the receiving EU country.

EU Member States are: Austria, Belgium, Bulgaria, Croatia, Republic of Cyprus, Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Ireland, Italy, Latvia, Lithuania, Luxembourg, Malta, Netherlands, Poland, Portugal, Romania, Slovakia, Slovenia, Spain and Sweden
See: Regulation (EU) 2016/679 of 27 April 2016 (EU GDPR)External link (opens in new tab)

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How can I obtain an Apostille on a Finnish criminal record certificate?

Finnish Criminal Record Extracts (Police Certificates) are obtained from the Digital and Population Data Services Agency. Criminal Record Certificates required for submission to non-apostille countries are legalized by the Finnish Ministry for Foreign Affairs and will need additional attestation by the embassy of the recipient country. An original paper certificate from the Apply for a Finnish criminal records extract from the Legal Register Centre Legal Register CentreExternal link (opens in new tab) is required for authentication.

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How can I get a quote to certify my documents?

To receive a quote, you can upload your documents using our online quotation form or send us your documents by email. After reviewing your documents and requirements, we will get back to you with a quotation:

If you don’t have the documents available, just describe the documents you need to certify, and we will get back to you with an estimation of cost and delivery times.

Using our quotation form, your documents will be uploaded over a secure connection and immediately encrypted on our server. For added protection, you can upload password-protected files ( PDFExternal link (opens in new tab), Microsoft Office 365: Save a password protected document to prevent unauthorized people from opening it. Office DocumentsExternal link (opens in new tab), WinRAR Encryption Frequently asked question (FAQ) RAR foldersExternal link (opens in new tab)) and provide us with the passwords separately.

PERSONAL DATA: If your documents contain personal data belonging to people outside your household, please ensure that you are authorised to share this data before uploading your documents. If your documents contain sensitive personal data, such as biometric data, medical data or data on criminal convictions, please ensure that you indicate this when prompted, upon submitting your documents. For further information on our processing of personal data contained in uploaded documents, please see:
Privacy Policy (Customer Inquiries)

For further information on confidentiality in our handling of document content please see:
Confidentiality (Client Content)

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